Here’s how to write a great UAT completion email. A Uat Completion Email Sample is a super important document that you send after the User Acceptance Testing (UAT) phase of a project is done. Think of UAT as a final check-up where the people who’ll actually use a new software or system try it out to make sure it works the way it should. This email basically tells everyone that testing is complete and the project can move on.
Why a Good UAT Completion Email Matters
This email is more than just a formality. It serves several key purposes:
- Provides closure: It officially signals the end of the UAT phase.
- Documents results: It summarizes what happened during testing, like what worked, what didn’t, and any changes that were made.
- Gets approvals: It often includes a request for sign-off from stakeholders, saying they approve the system.
- Keeps everyone informed: It updates all involved parties about the project’s status.
A well-written UAT completion email is crucial for smooth project management. It minimizes confusion, ensures everyone is on the same page, and prevents misunderstandings. It helps in preventing delays and ensuring the final product meets everyone’s needs.
The email’s structure is usually pretty straightforward. You’ll include the subject, greeting, a quick summary of the UAT, a report of the findings, and any recommendations. The last part is a request for a sign-off, a thank you, and contact information.
Email to Stakeholders: Announcing UAT Completion
Subject: UAT Completion Notification – [Project Name]
Dear [Stakeholder Names],
This email is to inform you that User Acceptance Testing (UAT) for the [Project Name] project has been successfully completed.
We conducted UAT from [Start Date] to [End Date]. During this time, [testers] tested [specific functionalities or modules] of the system. Overall, the testing was successful.
A detailed UAT report, including testing results, identified issues, and resolutions, is attached to this email. We resolved all critical and high-priority issues.
We request your approval to proceed with the next phase of the project, which includes [Next Steps, e.g., go-live preparation, training]. Please review the attached report and provide your sign-off by [Date].
If you have any questions, please don’t hesitate to contact me.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
Email to Testers: Thanking for Their Participation
Subject: Thank You – UAT Completion for [Project Name]
Dear [Testers’ Names],
I’m writing to express my sincere gratitude for your hard work and dedication during the User Acceptance Testing (UAT) for the [Project Name] project.
Your commitment to testing the system, identifying issues, and providing valuable feedback was essential to the success of this phase. Your efforts helped us ensure that the system meets the needs of our users.
We appreciate the time you invested in the testing process, including your active participation in [specific activities, e.g., test case execution, defect reporting]. Your contributions have been invaluable.
Thank you once again for your support.
Sincerely,
[Your Name]
[Your Title]
Email to Project Manager: Reporting UAT Results
Subject: UAT Completion Report – [Project Name]
Dear [Project Manager’s Name],
This email serves as a formal report on the completion of User Acceptance Testing (UAT) for the [Project Name] project.
UAT was conducted from [Start Date] to [End Date], with a focus on testing the [key features and modules].
Key Findings:
- [List major findings – e.g., All critical issues resolved]
- [List major findings – e.g., Performance issues noted and addressed]
We have addressed all identified critical and high-priority issues. The detailed UAT report is attached. The testers have given the go-ahead.
We are now ready to move on to the next steps. Please let me know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
Email with Attached UAT Report
Subject: UAT Completion Report – [Project Name]
Dear Team,
This email is to notify you of the UAT completion for the [Project Name] project. Please find the detailed UAT report attached.
The report includes:
- Testing Summary
- Defect Details
- Resolution Actions
- Recommendations
We have successfully completed testing, resolving all high-priority issues. The system is ready for the next steps.
If you have any questions, please review the report, then contact me.
Best regards,
[Your Name]
[Your Title]
Email Seeking Sign-off on UAT Completion
Subject: UAT Completion – Request for Sign-off – [Project Name]
Dear [Stakeholder Names],
We have completed User Acceptance Testing (UAT) for the [Project Name] project, and the results are positive.
The attached UAT report summarizes the testing process, findings, and resolutions.
We request your formal sign-off to confirm that the system meets the required criteria and that you are satisfied with the outcome of the UAT process.
Please review the attached report and provide your sign-off by [Date].
Thank you.
Sincerely,
[Your Name]
[Your Title]
Email to Development Team: Informing of UAT Outcomes
Subject: UAT Completion and Next Steps – [Project Name]
Dear Development Team,
I’m writing to inform you about the successful completion of User Acceptance Testing (UAT) for the [Project Name] project.
UAT results were reviewed. All identified issues have been addressed.
The next steps involve [e.g., Deployment to Production environment, training].
A summary of the UAT outcomes and actions is available in the attached report.
If you have any questions, feel free to ask.
Best,
[Your Name]
[Your Title]
The UAT completion email is the grand finale of the testing stage. It’s your official signal that everything is a “go” and the project can move forward. Remember to keep it clear, concise, and informative. You’ll want to make sure you’ve thanked everyone involved, provided the results, and confirmed the next steps.