Dealing with the loss of a loved one is incredibly difficult, and sometimes, attending the funeral is a crucial part of the grieving process. If you’re an employee and need time off to attend a funeral, you’ll likely need to write a letter requesting permission from your employer. This guide provides information and various **Sample Of Permission Letter To Attend Funeral** examples to help you navigate this sensitive situation.
Understanding the Importance of a Permission Letter
Requesting time off for a funeral is a common and understandable need. However, formalizing this request through a permission letter helps ensure clear communication and understanding between you and your employer. This letter serves several important purposes:
- It formally notifies your employer about your absence.
- It explains the reason for your absence (attending a funeral).
- It specifies the dates you’ll be away from work.
- It allows your employer to plan accordingly, such as delegating your tasks or finding temporary coverage.
The permission letter is crucial because it documents your request and provides your employer with the necessary information to manage your absence effectively. This helps avoid misunderstandings and ensures a smooth process during a challenging time. Consider these things to include:
- Your full name and employee ID (if applicable).
- The name of the deceased and your relationship to them.
- The date(s) you’ll be absent.
- Your expected return date.
- A brief statement of your intentions regarding the work tasks
You might find this information useful:
| Element | Description |
|---|---|
| Your Contact Information | Your name, address, phone number, and email address. |
| Employer’s Information | Recipient’s name, job title, company name, and address. |
| Subject Line | A clear subject line, such as “Request for Leave of Absence – Funeral.” |
Email Example: Attending a Funeral of a Family Member
Subject: Leave of Absence Request – [Your Name] – Funeral of [Deceased’s Name]
Dear [Manager’s Name],
I am writing to request a leave of absence from work to attend the funeral of my [Relationship to deceased] [Deceased’s Name]. The funeral will be held on [Date] in [City, State]. I will also need to travel, so I anticipate being away from work from [Start Date] to [End Date].
I understand this is short notice, and I apologize for any inconvenience. I have already [Mention any steps taken to prepare for your absence, e.g., completed urgent tasks, informed colleagues]. I will also [Mention plans for work-related matters, e.g., check emails periodically, be available by phone for urgent matters].
Thank you for your understanding during this difficult time. I will be in touch upon my return.
Sincerely,
[Your Name]
[Your Job Title]
Letter Example: Attending a Funeral of a Family Member (More Formal)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Job Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as a formal request for a leave of absence from my position as [Your Job Title] to attend the funeral of my [Relationship to deceased] [Deceased’s Name]. The funeral service will take place on [Date] in [City, State]. Consequently, I will require leave from [Start Date] to [End Date].
I have already completed [List any tasks completed or plans made to prepare for your absence]. I will also be [Mention any plans for work-related matters, e.g., checking emails, available by phone]. I will ensure all my urgent responsibilities are addressed before my leave.
I greatly appreciate your understanding and support during this challenging period. I will keep you updated should anything change and resume my duties on [Your Return Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Email Example: Attending a Funeral of a Friend
Subject: Leave of Absence Request – [Your Name] – Funeral of [Deceased’s Name]
Dear [Manager’s Name],
I am writing to request a leave of absence to attend the funeral of my friend, [Deceased’s Name]. The funeral is scheduled for [Date] in [City, State]. I will need to be away from work from [Start Date] to [End Date] to attend.
I’ve already [Mention any steps taken to prepare for your absence]. I will also do my best to [Mention plans for work-related matters, e.g., check emails periodically].
Thank you for your consideration. I will be in touch upon my return.
Sincerely,
[Your Name]
[Your Job Title]
Letter Example: Attending a Funeral with Short Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Job Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to request a leave of absence, with short notice, to attend the funeral of [Deceased’s Name] on [Date] in [City, State]. My relationship to the deceased is [Your relationship]. Given the circumstances, I will be away from work from [Start Date] to [End Date].
I understand this is a sudden request, and I apologize for any inconvenience. I have already [Mention any steps taken to prepare for your absence]. I will ensure [Mention plans for work-related matters, e.g., all urgent tasks are completed before leaving].
Thank you for your understanding and support during this difficult time. I will be available via phone if needed. I plan to return to work on [Your Return Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Email Example: Requesting Leave for Funeral with Travel Required
Subject: Leave of Absence Request – [Your Name] – Funeral of [Deceased’s Name]
Dear [Manager’s Name],
I am writing to request a leave of absence to attend the funeral of [Deceased’s Name], which requires travel. The funeral will be held on [Date] in [City, State]. I will need to be away from work from [Start Date] to [End Date] to allow for travel.
I have already [Mention any steps taken to prepare for your absence]. I will also do my best to [Mention plans for work-related matters, e.g., complete urgent tasks].
Thank you for your consideration. I will be in touch upon my return.
Sincerely,
[Your Name]
[Your Job Title]
Letter Example: Requesting Leave After the Funeral
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Job Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to request a leave of absence for personal reasons following the funeral of [Deceased’s Name]. The funeral took place on [Date]. I would like to request leave from [Start Date] to [End Date] to allow myself time to cope with the loss and take care of personal matters.
I will [Mention plans for work-related matters, e.g., be checking emails periodically for urgent matters].
Thank you for your understanding and support. I will be available via phone if needed. I plan to return to work on [Your Return Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Writing a permission letter can seem daunting, but by following these guidelines and using the examples provided, you can create a clear and respectful request that addresses your needs while maintaining professionalism with your employer. Remember to be honest and to provide as much information as possible to help your employer accommodate your absence.