In the world of professional communication, knowing how to properly address a letter or email is super important. This essay will help you understand the correct format for a Sample Letter With Thru And Attention, explaining what “Thru” and “Attention” mean, why we use them, and show you lots of examples. We’ll explore different situations where you might need this format, from sending documents to specific departments to making sure your message reaches the right person, even if they aren’t the main addressee.
Breaking Down “Thru” and “Attention”
When you’re sending a letter or email, sometimes you need to get it to a specific person or department, but it has to go through a different person or office first. That’s where “Thru” and “Attention” come in handy.
“Thru” indicates the person or department that the correspondence should pass through before reaching the intended recipient. It is used when you want the letter to go to a specific department or a person who is not the final recipient but needs to be aware of the content. For example, a letter might go “Thru: Human Resources” before reaching a specific employee. On the other hand, “Attention” directs the letter to a specific individual within an organization, regardless of where it goes first. The correct use of “Thru” and “Attention” can increase the chances that your message lands in the right hands and is dealt with appropriately.
Here’s a quick breakdown of the purpose of each:
- Thru: This is for routing. It tells the mailroom or administrative assistant to forward the message to the next destination after they’ve taken note.
- Attention: This is for the recipient. It lets the person handling the mail know who, specifically, the letter is for. It is usually placed beneath the “Thru” line or the addressee’s name.
- Always start by listing the person or department your letter is going through (Thru).
- Then, under the Thru line, include the name of the person or department you want it directed to (Attention).
- Make sure the rest of your letter follows a standard business letter format, including your contact information, the date, and a professional closing.
Letter Example: Sending Documents to Accounting
Here’s how you might format an email to send documents to an Accounting department.
Subject: Invoice Submission – [Your Company Name]
Thru: Finance Department
Attention: Mr. John Smith
Dear Mr. Smith,
Please find attached invoice [invoice number] for services rendered. The total amount due is $[amount].
Please let me know if you require any further information.
Sincerely,
[Your Name]
[Your Title]
Email Example: Requesting Information from Human Resources
Subject: Inquiry Regarding Employee Benefits
Thru: Benefits Department
Attention: Ms. Jane Doe
Dear Ms. Doe,
I am writing to inquire about the company’s employee benefits plan, specifically regarding [specific benefit, e.g., dental coverage]. I would appreciate it if you could provide me with information on [specific question, e.g., the enrollment process].
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Department]
Email Example: Sending a Contract for Review
Subject: Contract for Review – [Project Name]
Thru: Project Management
Attention: Mr. David Lee
Dear Mr. Lee,
Please find attached the contract for the [project name] project. We would appreciate it if you could review it and provide any necessary feedback.
Please let us know if you need any additional information.
Sincerely,
[Your Name]
[Your Title]
Letter Example: Internal Memo About a Company Policy
MEMORANDUM
TO: All Employees
Thru: Department Heads
Attention: [If specifically addressed to a department or individual]
DATE: October 26, 2023
SUBJECT: New Company Policy on Remote Work
Dear Employees,
This memo is to inform you of the new company policy on remote work.
[Details of the policy]
Please review this policy carefully. If you have any questions, please contact your department head.
Sincerely,
[Your Name]
[Your Title]
Email Example: Announcing a Company-Wide Meeting
Subject: Company-Wide Meeting Announcement
To: All Employees
Thru: Administrative Team
Attention: [If necessary, e.g., “For Urgent Action”]
Dear Employees,
Please be advised that we will hold a company-wide meeting on [Date] at [Time] in [Location].
[Meeting Agenda]
Your attendance is highly encouraged.
Sincerely,
[Your Name]
[Your Title]
Letter Example: Following Up on a Customer Complaint
Subject: Follow Up Regarding Customer Complaint – [Customer Name]
Thru: Customer Service Manager
Attention: Ms. Sarah Johnson
Dear Ms. Johnson,
I am following up on a customer complaint received on [Date] from [Customer Name] regarding [brief description of the issue].
[Details of the issue and resolution steps taken or planned]
Please let me know if you need any further information.
Sincerely,
[Your Name]
[Your Title]
In short, using a **Sample Letter With Thru And Attention** is a useful tool for ensuring that letters and emails reach their correct destination. It helps to manage communications, especially within larger organizations where messages may need to pass through multiple departments or individuals. By using the format correctly, you can make your communication more efficient, more professional, and better ensure your message is received and acted upon appropriately.