If you’re trying to get a copy of your birth certificate, marriage certificate, or other important documents from the Philippine Statistics Authority (PSA), you might need an authorization letter. This is especially true if you can’t personally go to the PSA office yourself. This article explains everything you need to know about a Sample Authorization Letter For PSA Request, helping you write one that works!
Why Do I Need an Authorization Letter?
Sometimes, you can’t be there in person to request your PSA documents. Maybe you live far away, are too busy, or have other commitments. That’s where an authorization letter comes in handy. It allows someone you trust to act on your behalf. Think of it like giving them permission to do something for you. The authorization letter is important because it gives the PSA official permission to release your documents to your authorized representative, ensuring confidentiality and security.
Here’s why it’s crucial:
- It’s a formal way to grant someone authority.
- It helps prevent fraud.
- It ensures the PSA releases documents to the right person.
You might need an authorization letter if:
- You’re out of the country.
- You’re unable to travel.
- You’re sending a representative.
Here’s a quick table summarizing who might need an authorization:
| Scenario | Need Authorization? |
|---|---|
| Requesting for yourself in person | No |
| Requesting for yourself, but someone else is going | Yes |
| Requesting for a family member | Often, Yes (Check PSA requirements) |
Authorization Letter for a Birth Certificate Request (Simple)
Here’s a simple letter you can adapt:
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization Letter for Birth Certificate Request
Dear Sir/Madam,
I, [Your Full Name], residing at [Your Complete Address], hereby authorize [Representative’s Full Name] of [Representative’s Address] to request and receive a copy of my birth certificate from your office. I understand that this authorization includes the payment of any fees associated with this request. A copy of my valid ID, and my representative’s valid ID, is attached for verification purposes.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Email Authorization for a Marriage Certificate Request
You can also send an authorization via email. Remember to scan your ID and the representative’s ID.
Subject: Authorization for Marriage Certificate Request – [Your Name]
Dear PSA Officer,
This email serves as authorization for [Representative’s Full Name] to request and receive a copy of my marriage certificate. My husband/wife is [Spouse’s Full Name]. My marriage took place on [Date of Marriage] at [Place of Marriage]. [Representative’s Full Name]’s contact number is [Representative’s Contact Number] and email is [Representative’s Email Address]. I am attaching a scanned copy of my valid ID (e.g., Driver’s License, Passport) and [Representative’s Full Name]’s valid ID for your reference.
Thank you for your assistance.
Sincerely,
[Your Full Name]
[Your Contact Number]
[Your Email Address]
Authorization Letter for a Request on Behalf of a Minor
If you are a parent or legal guardian requesting for a minor (someone under 18), the letter needs to reflect your relationship.
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization Letter for Birth Certificate Request – [Minor’s Full Name]
Dear Sir/Madam,
I, [Your Full Name], parent/legal guardian of [Minor’s Full Name], hereby authorize [Representative’s Full Name] of [Representative’s Address] to request and receive a copy of [Minor’s Full Name]’s birth certificate from your office. [Minor’s Name] was born on [Date of Birth] at [Place of Birth]. I am providing a copy of my valid ID and the representative’s valid ID along with this letter. The representative has been informed of his/her/their responsibility to keep the data confidential.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for an Elderly Relative’s PSA Documents
This is similar to the minor scenario, but highlights the reason for the request.
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization Letter for PSA Document Request – [Relative’s Name]
Dear Sir/Madam,
I, [Your Full Name], child/relative of [Elderly Relative’s Full Name], hereby authorize [Representative’s Full Name] of [Representative’s Address] to request and receive copies of [Elderly Relative’s Full Name]’s PSA documents (e.g., birth certificate, marriage certificate). My [relationship, e.g., mother] is unable to personally request these due to [Reason, e.g., poor health, living far away]. I’m including a copy of my ID and the representative’s valid ID and the relative’s ID for verification. The representative has been informed of his/her/their responsibility to keep the data confidential.
Thank you for your kind consideration.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter Including a Specific Document
Be very clear about what documents are being requested. This example requests the birth certificate specifically.
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization for Birth Certificate Request
Dear Sir/Madam,
I, [Your Full Name], residing at [Your Complete Address], authorize [Representative’s Full Name] of [Representative’s Address] to request and receive a copy of my birth certificate. Please issue the document under my name, [Your Full Name]. I am providing a copy of my valid ID and the representative’s valid ID along with this letter. The representative has been informed of his/her/their responsibility to keep the data confidential.
Thank you for your time and assistance.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter with Multiple Document Requests
If you need more than one type of document, make sure to specify them all. This example request both a birth and marriage certificate.
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization for Birth and Marriage Certificate Requests
Dear Sir/Madam,
I, [Your Full Name], residing at [Your Complete Address], hereby authorize [Representative’s Full Name] of [Representative’s Address] to request and receive copies of my birth certificate and marriage certificate. I am providing a copy of my valid ID and the representative’s valid ID along with this letter. The representative has been informed of his/her/their responsibility to keep the data confidential.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for Requesting via Online PSA Helplines
If you’re using online PSA services, make sure to tailor your authorization appropriately.
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
PSA Helpline
[Online Portal Address, if applicable]
Subject: Authorization for Online PSA Document Request – [Your Name]
Dear PSA Helpline,
I, [Your Full Name], am authorizing [Representative’s Full Name] of [Representative’s Address] to request and receive PSA documents on my behalf through your online portal. My email address associated with my online account is [Your Email Address]. My representative’s email address is [Representative’s Email Address]. I understand that this authorization allows [Representative’s Full Name] to access information related to my documents, including but not limited to, my birth certificate, marriage certificate, and/or any other documents I may have requested. I am attaching a copy of my valid ID, and also my representative’s ID, for verification purposes.
Thank you for your help.
Sincerely,
[Your Signature (or electronic signature if applicable)]
[Printed Name]
In conclusion, the **Sample Authorization Letter For PSA Request** is a crucial tool when you can’t personally apply for your documents. By using the examples provided, you can create a clear and effective letter that allows your trusted representative to obtain the necessary documents from the PSA, ensuring the process goes smoothly. Remember to always include the required information and to be as clear as possible about what documents you’re requesting.